Google Workspace for Education Release Notes

[Reference]2025/11/06Regarding the Addition of the Share Expiration Feature to Shared Drives (Convenience Feature)

• [Target App] Drive
• [Target] All Users
• [Summary] The feature for setting a sharing expiration has been added to files and folders within Shared Drives. (This will be rolled out gradually starting on November 13, 2025, and may take up to 15 days until the feature is available for use.)
• [Impact] An expiration date can be set for files and folders with Shared Drives.
• [Action] Set the Expiration Date for the Relevant Content
• [URL] https://workspaceupdates.googleblog.com/2025/11/set-sharing-expirations-files-and-folders.html

[Reference]2025/10/23Regarding the use of Google Drive for desktop (version 117.0)

• [Target App] Google Drive for desktop
• [Target] Faculty,Staff,Student
• [Summary] Unavailable in environments where the Microsoft WebView2 framework is not installed(It is installed on Windows 11 and updated Windows 10)
• [Impact] Google Drive for desktop is unavailable
• [Action] Installation of Microsoft WebView2
• [URL] https://support.google.com/a/answer/7577057?hl=en
• [URL] https://support.google.com/drive/answer/2375082?hl=en

[Reference]2025/10/20Regarding the Activation of Google AI Studio

• [Target App] AI Studio
• [Target] Faculty,Staff,Student
• [Summary] Starting to Use Google AI Studio
• [URL] https://www.itc.keio.ac.jp/en/software_ai_guideline.html

[Action as Needed]2025/10/07Regarding the End of POP Connection for Gmail (January 2026)

• [Target App] Gmail
• [Target] All Users
• [Summary] Cessation of POP Protocol Connection for Gmail
• [Impact] Email reception will not be possible via the POP protocol
• [Action] Change from POP protocol to IMAP protocol
• [URL] https://www.itc.keio.ac.jp/en/gmail_user_manual_mailer.html
• [URL] https://support.google.com/mail/answer/16604719

[Reference]2025/09/30Google Drive on Google Workspace

• [Target App] Drive
• [Target] Student
• [Summary] Change the storage limit for Google Drive.
• [Impact] Change the available storage capacity of the drive.
• [URL] https://www.itc.keio.ac.jp/en/gmail_user_manual_basic_operation_drive.html

[Reference]2025/09/24Upcoming Change to Drive Sharing Permissions

• [Target App] Drive
• [Target] Faculty,Staff,Student
• [Summary] Notes on My Drive Sharing Settings.
• [Impact] You cannot set permissions for individual contents within a shared folder hierarchy in My Drive.
• [URL] https://workspaceupdates.googleblog.com/2025/09/upcoming-change-to-drive-sharing.html

[Reference]2025/08/22About file sharing with accounts outside the tenant.

• [Target App] Drive
• [Target] Faculty,Staff,Student
• [Summary] Sharing files with those who do not have a Google account.
• [Impact] Sharing files outside of the tenant
• [Action] Set up the visitor feature
• [URL] https://www.itc.keio.ac.jp/en/gmail_user_manual_basic_operation_drive_visitor.html

[Action as Needed]2025/08/21Regarding an alert about Google Drive sharing settings and an announcement of supplemental functions

• [Target App] Drive
• [Target] Faculty,Staff
• [Summary] How to configure Google Drive sharing settings and supplemental functions.
• [Impact] Usage of Shared Drives
• [Action] Please confirm and change your Google Drive sharing settings.
• [URL] https://kif4.keio.jp/esc?id=kb_article&sysparm_article=KB0011137

• [Action Required]2025/07/31Shared Drive Usage Application Notes

  • [Target App] Drive
  • [Target] Faculty,Staff
  • [Summary] Notes on applications for using a shared drive.
  • [Impact] Usage of Shared Drives
  • [Action] Revising shared drive settings and folder structure.
  • [URL] https://www.itc.keio.ac.jp/en/gmail_user_manual_basic_operation_drive_teamdirve_guideline.html

  • [Action Required]2025/07/07Google Drive Shared Drives Application Guide

    • [Target App] Drive
    • [Target] Faculty,Staff
    • [Summary] Google Drive Shared Drive application.
    • [Impact] Usage of Shared Drives
    • [Action] Applications are required to use a shared drive.
    • [URL] https://kif4.keio.jp/esc?id=kb_article&sysparm_article=KB0010937

    • [Action Required]2025/07/03Regarding changes in the operation of Google Shared Drives

      • [Target App] Drive
      • [Target] Faculty,Staff
      • [Summary] New methods for operating Google Shared Drives.
      • [Impact] Usage of Shared Drives
      • [Action] Organization and application for Shared Drives.
      • [URL] https://kif4.keio.jp/esc?id=cd_news_article&sys_id=f5e7f7fc2b9d26543cc4ff3e5e91bf6f

[Reference]2025/07/02Generative AI Guideline

• [Target App] Gemini、NotebookLM
• [Target] Faculty,Staff,Student
• [Summary] Main Features of Gemini / NotebookLM provided by Keio University (Trial Introduction as of July 2025).
• [URL] https://www.itc.keio.ac.jp/en/news_20250702_ai_guideline_release.html

[Action as Needed]2025/05/29Regarding Google's "Gemini Free Upgrade Offer for University Students"

• [Target App] Google Workspace
• [Target] Student
• [Summary] Google is offering a free Gemini upgrade for university students. This is not a service provided by Keio University.
• [Action] If you wish to terminate your use, you must explicitly perform the cancellation procedure yourself.
• [URL] https://www.itc.keio.ac.jp/en/news_20250529_geminiupgprogram.html

[Reference]2025/05/02Regarding the Application of the Education Plus License for Keio University's Google Workspace for Education

• [Target App] Google Workspace
• [Target] Faculty,Staff,Student,Alumni
• [Summary] We are changing our license to Education Plus.
• [URL] https://www.itc.keio.ac.jp/en/news_20250502_gwfe_lic_change.html

[Action as Needed]2025/03/26For Users of Keio Mail with Email Software: Impact and Response to ''Less secure apps your Google Account''

• [Target App] Gmail
• [Target] Faculty,Staff,Student,Alumni
• [Summary] It is not possible to use email with mail clients that do not support OAuth.
• [Impact] You will not be able to send or receive Keio emails using a mail client.
• [Action] Perform OAuth authentication settings in your mail client.
• [URL] https://www.itc.keio.ac.jp/en/news_keiojp_keiomail_require_oauth_20250326.html

[Reference]2025/02/19Creating a simple file uploader using a form.

• [Target App] Forms
• [Target] Faculty,Staff,Student
• [Summary] Methods for uploading files using a form.
• [Impact] Uploader released
• [Action] Creating an upload form.
• [URL] https://www.itc.keio.ac.jp/en/gmail_user_manual_basic_operation_drive_filerequest.html

[Action as Needed]2024/12/26Support is ending for Windows Mail

• [Target App] Gmail
• [Target] Faculty,Staff,Student,Alumni
• [Summary] Support for "Windows Mail" will end on December 31, 2024.
• [Impact] Users of "Windows Mail" will be unable to send and receive emails.
• [Action] Only users of "Windows Mail" need to set up another application.
• [URL] https://www.itc.keio.ac.jp/en/news_winmail_withdraw_202412.html

[Action Required]2024/04/30Notification of Discontinuation of Old Format Keio IDs and Mailing Lists (March 2025)

• [Target App] Gmail
• [Target] Faculty,Staff,Student,Alumni
• [Summary] On Monday, March 31, 2025, at 10:00 a.m., old-format Keio IDs and mailing lists will be discontinued.
• [Impact] You will not be able to send or receive emails due to the discontinuation of old-format Keio IDs and mailing lists.
• [Action] Please use the new-format Keio ID and groups.
• [URL] https://www.itc.keio.ac.jp/en/news_20240501_abolition_old_keioid.html