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Webex Users Manual (operations by host)

Operations by host

Logging in

Logging in from a PC

Access Webex Click on the corresponding link.
Faculty members: https://keio-staff.webex.com
Students: https://keio-students.webex.com

  1. After the Webex login screen has been displayed, click [Login] at the top right of the screen.
  2. You will be asked for keio.jp authentication, so please log in by entering your Keio ID and the password that you have set.
  3. There is a function called “Personal meeting room”, and you can open a meeting at any time using the same URL (https://keio-xxxx.webex.com/meet/prxxxxx). You can also hold a meeting by registering a schedule. For the procedure, see “Schedule and register a meeting room.”
  4. When a faculty member logs in, the home screen is displayed. Select [Meeting Center].
    When a student logs in, [Meeting Center] is displayed.

Logging in from Android

It is necessary to install Webex Application (Cisco Webex Meetings).
[Reference] Android:https://play.google.com/store/apps/details?id=com.cisco.webex.meetings&hl=en

  1. Start from the Webex application that is installed on your device.
  2. In the status, before log in when the application has started the first time, the following screen is displayed, so select [Sign in].
  3. After it has switched over to the following screen, enter your keio.jp ID and select, [Next].
    (Note: An old domain format such as @z8.keio.jp, cannot be used. Be sure to enter in the @keio.jp format.)
  4. The site selection screen appears so students select [keio-students.webex.com] and faculty members select [keio-staff.webex.com].
  5. Log into keio.jp.
  6. Once you have logged in, the Webex screen will be displayed.

Logging in from iOS

It is necessary to install Webex Application (Cisco Webex Meetings).
[Reference] iOS: https://itunes.apple.com/us/app/cisco-webex-meetings/id298844386?mt=8

  1. Start the Webex application that was installed on your device.
  2. In the status, before log in when the application has started the first time, the following screen is displayed, so select [Sign in].
  3. After it has switched over to the following screen, enter your keio.jp ID and select, [Next].
    (Note: An old domain format such as @z8.keio.jp, cannot be used. Be sure to enter in the @keio.jp format.)
  4. The site selection screen appears so students select [keio-students.webex.com] and faculty members select [keio-staff.webex.com].
  5. Log into keio.jp.
  6. The message, [Can this page be opened with “Webex”?] Is displayed, so select [Open].
  7. Once you have logged in, the Webex screen will be displayed.

Registering a meeting

If you want to start a meeting immediately

  1. To start a meeting immediately, if you are a faculty member, you can start from [Enter meeting room], if you are a student, you can start from [Start meeting].
    Faculty members, please click on [Enter meeting room].
    Students, please click on [Start meeting].
  2. The screen changes to the Webex Meeting Room Screen. If you want to invite participants, click on [Invite and request].
  3. Enter the e-mail addresses of people you wish to invite, and click [Send]. After sending has been completed, click [Complete].

If you want to schedule a meeting in advance (case where it will not start immediately)

  1. If you want to register a schedule and start a meeting, please click the icon a little above the center of the screen. A menu is displayed.
    After the menu has been displayed, click [Meeting Center].
  2. Click [Schedule a meeting].
  3. The meeting schedule screen will be displayed, so enter the required items to register the scheduled meeting. And if you wish to make more detailed settings, you can set them from [Advanced scheduler].
    [Meeting Agenda]: Please enter the any meeting name you wish.
    [Password]: A default password is provided, but you can also set and use your own password.
    [Date] Set the date it will start.
    [Time] Set the time it will start.
    [Duration] Set the length of the meeting.
    [Participants] Set e-mail addresses. If there will be multiple participants, you can set the e-mail addresses separated by commas or semi-colons.
    [Audio Meeting] You do not have to change this setting.

  4. The following screen appears after you have completed registration. If there is an error, click [Edit] to display the meeting schedule screen, then enter the changes and register the schedule. If you wish to cancel the schedule, carry out the schedule cancellation procedure from [Cancel Schedule].
  5. You can confirm a registered schedule by referring to [My meeting].

Settings during the meeting

After a host has participated in a meeting, a screen such as the following appears.
If the host does not connect to audio, participants will be unable to connect to audio, so be sure to connect to audio.

Please continue to read explanations of functions.

Last-Modified: June 14, 2019

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